Every month, we'll be shining a light on a timely topic relevant to your work as a church administrator. Whether it's a change in legislation, a seasonal event to prepare for, or a practical reminder, In Focus is here to help you stay informed and resourced in your role.
This article offers some practical areas for churches to consider checking regularly. Because every church operates differently, there is no single checklist that fits all situations. You should therefore assess your own setting and ensure that you and your trustees understand what is required.
The HSE website offers resources and checklists for community buildings:
· https://www.hse.gov.uk/voluntary/work-types/village-and-community-halls.htm
· https://www.hse.gov.uk/voluntary/assets/docs/village-hall.pdf
Ecclesiastical Insurance also offers guidance:
· https://www.ecclesiastical.com/risk-management/church-health-and-safety/
Have a checklist: here are some of the most common things you may want to include
H&S regular checks:
Hot water storage, min temperature re legionella
Water temperature in taps re hot tap temperature
Run taps/showers/baptismal water supply regularly (where not in regular use re legionella)
Fire alarm testing
First aid box & book, stocked, in date and available
Emergency lights tested
Carbon monoxide alarm testing
Ladder inspection & training for use
Food hygiene procedures regular checks and documentation in place
Walk around inside and outside to check for issues - slips/trips etc.
H&S Annual checks
PAT testing (No mandatory timescales, assess risk and determine interval)
Fixed electrical testing (5yrs)
Public liability on display
Fire certificate up to date
Review of building procedures for fire and general Risk Assessment
Fire alarms serviced
Fire Exit awareness by building users and congregation
Asbestos checks where applicable
Gas servicing
Public Liability from hirers & contractors received where appropriate
COSHH
First aid training
Graveyards
Training:
Clearly define roles and responsibilities (alongside your health and safety policy) for those leading groups/areas. Consider who needs to complete appropriate courses such as first aid, to understand safe practices, risks, and responsibilities. Assess which staff/volunteers need to understand your practices and procedures.
Documentation:
Have clear, documented records for processes, training (in-house & certified) and checks undertaken.
Lastly, don't forget the UCAN Facebook Forum for Administrator and Manager level members - a great place to ask questions, share resources and find inspiration!
Not a UCAN Member? Sign up today at Administrator or Manager level to access our resources, forums and webinars: www.churchadministrators.net/join